| 1 | Material Identification | Can you supply the exact stainless-steel grade and heat/lot traceability? | The quotation and drawing should specify the grade, such as 304/304L or 316/316L, together with the applicable material standard. | Material test certificate, heat number, mill certificate, and lot traceability record. | Different stainless-steel grades have different corrosion resistance, strength, weldability, and machining behavior. |
| 2 | Material Verification | How do you verify that the received material matches the purchase order? | Incoming inspection should include certificate review and, when required, positive material identification using an alloy analyzer. | Incoming inspection procedure, material verification report, and equipment calibration record. | Material mix-ups can cause premature corrosion, failed qualification tests, or regulatory nonconformity. |
| 3 | Dimensional Capability | What dimensional tolerances can you hold consistently for this part geometry? | Use the tolerances stated on the drawing; where no tolerance is specified, agree on a recognized general tolerance standard before production. | Sample inspection report, capability data for critical dimensions, and calibrated measurement-equipment list. | A general claim such as “high precision” does not define the actual capability for thin walls, deep cavities, or tight fits. |
| 4 | Surface Finish | Can you achieve and measure the required surface roughness? | State the target Ra value and measurement method on the drawing; a common machined range is approximately Ra 0.8–3.2 µm, depending on tooling, geometry, and process. | Surface-roughness report, sample photographs, and profilometer calibration record. | Surface finish affects sealing, friction, appearance, cleanability, and fatigue performance. |
| 5 | Deburring and Edge Control | How are burrs, sharp edges, and tool marks controlled? | The drawing should define edge-break limits, chamfers, radii, and whether sharp edges are prohibited. | First-article photographs, edge-inspection criteria, and workmanship standard. | Uncontrolled burrs may interfere with assembly, damage seals, create handling hazards, or contaminate clean systems. |
| 6 | Passivation and Corrosion Protection | Is passivation required, and how will its effectiveness be verified? | Specify the passivation process and acceptance criteria when improved corrosion resistance or removal of free iron is required; passivation is not a substitute for selecting the correct alloy. | Process specification, treatment batch record, and corrosion or free-iron test results when applicable. | Machining can leave embedded iron or surface contamination that reduces stainless-steel corrosion resistance. |
| 7 | Inspection Plan | What inspection is performed before shipment, and which dimensions are checked? | The control plan should identify critical, major, and minor characteristics, sampling frequency, inspection method, and acceptance criteria. | Inspection and test plan, final inspection report, control plan, and nonconformance procedure. | A defined inspection plan makes quality expectations measurable and reduces disputes after delivery. |
| 8 | Measurement Equipment | Are the measuring instruments suitable for the tolerances and currently calibrated? | Measurement resolution should be appropriate for the specified tolerance, and calibration should be traceable to a recognized national or international standard. | Calibration certificates for CMMs, micrometers, gauges, height gauges, and other relevant instruments. | Accurate machining cannot be confirmed with unsuitable or overdue measuring equipment. |
| 9 | First Article Approval | Will you provide a first-article sample before full-batch production? | Approve a production-representative sample against the complete drawing, including dimensions, material, finish, and special-process requirements. | First-article inspection report, marked-up drawing, sample approval record, and retained reference sample. | First-article approval identifies design-for-manufacturing or process problems before they affect the entire order. |
| 10 | Production Capacity | What are your available machine types, work envelope, and monthly capacity for this part? | The supplier should demonstrate that the machine travel, spindle/tooling configuration, and available capacity match the part size, tolerance, and order volume. | Machine list, representative process plan, capacity statement, and production schedule. | Capacity verification reduces the risk of delays, rushed setups, and uncontrolled subcontracting. |
| 11 | Lead Time | What is the lead time for samples and for repeat production? | Request separate timelines for engineering review, material purchasing, first articles, production, inspection, and shipping; lead time should be confirmed in writing. | Detailed production schedule, quoted validity period, and shipment milestone plan. | Breaking down lead time exposes material or outside-processing bottlenecks that a single total number can hide. |
| 12 | Minimum Order and Pricing | What are the minimum order quantity, tooling charges, setup fees, and price-break levels? | The quotation should separate one-time engineering or fixture costs from recurring unit pricing and identify assumptions for material, inspection, finishing, packaging, and freight. | Itemized quotation, payment terms, tooling ownership terms, and price-validity period. | A transparent cost structure makes low-volume prototypes and higher-volume production easier to compare. |
| 13 | Quality Management | Which quality-management procedures control nonconforming parts and corrective actions? | The supplier should have documented procedures for root-cause analysis, containment, corrective action, rework, scrap, and customer approval. | Quality manual, sample corrective-action report, nonconformance log format, and audit results. | Effective corrective action prevents recurring defects instead of merely replacing individual parts. |
| 14 | Subcontracting Control | Are heat treatment, passivation, plating, laser marking, or inspection outsourced? | All outside processes should be identified, approved, and traceable; changes to approved subcontractors should require buyer notification when specified by contract. | Approved-process list, subcontractor certificates, treatment records, and chain-of-custody documentation. | Outside processing can affect corrosion resistance, dimensions, cleanliness, and delivery timing. |
| 15 | Packaging and Cleanliness | How will the finished stainless-steel parts be cleaned, protected, and packaged? | Packaging should prevent scratching, moisture exposure, contamination, and part-to-part contact; clean-room or protective packaging requirements should be stated in advance. | Packaging specification, cleanliness procedure, package photographs, and handling instructions. | Good machining can be compromised by contamination, corrosion staining, or impact during transport. |
| 16 | Communication and Engineering Support | Who reviews drawings, tolerances, and manufacturability questions before quoting? | A qualified technical contact should review material, datum structure, tolerances, surface finish, inspection requirements, and potential design risks before order confirmation. | Design-for-manufacturing feedback, quotation review notes, revision-control procedure, and response-time commitment. | Early engineering communication reduces rework, ambiguous requirements, and unexpected cost increases. |
| 17 | Traceability and Records | How long will production, material, and inspection records be retained? | Agree on record-retention duration, document format, revision control, and the information that must accompany each shipment. | Traceability matrix, batch numbering method, certificate template, and document-retention policy. | Traceability supports audits, field investigations, warranty claims, and repeat-order consistency. |
| 18 | Commercial and Delivery Risk | What happens if parts fail inspection, arrive late, or differ from the approved sample? | The purchase agreement should define inspection rights, defect notification, replacement or refund terms, corrective-action deadlines, and responsibility for shipping damage. | Quality agreement, purchase-order terms, warranty conditions, and escalation contacts. | Clear remedies protect the buyer when delivered parts do not meet the approved technical and commercial requirements. |