| 1 | Measurement instrument calibration | Current calibration certificates for densitometers, spectrophotometers, plate readers, and other instruments used for inspection. | Confirm instrument model and serial number, calibration date, due date, measured parameters, and traceability to recognized measurement standards. | Reliable proofing and plate measurements depend on instruments that are identified, maintained, and calibrated for their intended use. |
| 2 | Spectral measurement procedure | Documented measurement method, instrument settings, measurement geometry, backing, and applicable measurement condition. | Check that settings are consistent with the agreed job specification and relevant ISO 13655 requirements for graphic arts spectral measurement. | Consistent measurement conditions make color readings more comparable across jobs, operators, and sites. |
| 3 | Contract-proof conformance | Proof certification reports, control-strip readings, and the documented proofing process. | Verify that the proof is assessed against the agreed printing condition and applicable ISO 12647-7 proofing requirements. | A controlled contract proof provides a defined color reference for approval before production. |
| 4 | Printing-condition definition | Job profile, characterization data reference, substrate description, and proof-to-print condition mapping. | Confirm that the selected condition matches the intended production process, paper type, and customer specification; for offset work, review applicable ISO 12647-2 references. | A proof can only represent production accurately when its target printing condition is clearly defined. |
| 5 | Viewing environment | Viewing-booth maintenance and verification logs, lamp replacement records, and documented visual-inspection procedure. | Check that viewing conditions are controlled and that the procedure references applicable ISO 3664 requirements. | Controlled illumination reduces visual color-judgment differences caused by lighting conditions. |
| 6 | Plate exposure and processing control | Plate exposure logs, processor condition records, chemistry or processing checks where applicable, and equipment maintenance history. | Review whether operating conditions are recorded by job or production batch and whether out-of-control results trigger documented corrective action. | Stable plate-making conditions help maintain consistent image reproduction and reduce avoidable variation between plates. |
| 7 | Plate inspection and acceptance | Plate inspection reports, defect records, screening or resolution checks where specified, and plate identification records. | Confirm that acceptance criteria are documented and that inspected plates can be linked to the job, file version, and production batch. | Traceable inspection records help identify defects and verify that the correct plate was released for production. |
| 8 | Color consistency and process monitoring | Historical proof measurement reports, control charts where used, and records of corrective actions. | Look for repeated measurements over time, documented tolerances agreed with the customer, and evidence that deviations were investigated rather than omitted. | Trend records show process stability more effectively than a single successful proof or measurement. |
| 9 | File, job, and revision traceability | Job tickets, approved artwork or PDF revision identifiers, proof labels, plate records, and approval history. | Verify that each proof and plate can be linked to the correct file version, customer approval, production condition, and date. | Revision control prevents obsolete or unapproved artwork from being used to make a proof or plate. |
| 10 | Quality-management and corrective-action records | Relevant quality-management procedures, nonconformity reports, complaint handling records, and corrective-action evidence. | Check that procedures are controlled, responsibilities are assigned, issues are investigated, and corrective actions are recorded and reviewed. Where claimed, verify the scope and validity of any ISO 9001 certification. | Documented quality controls demonstrate how the supplier manages errors, repeat issues, and continual improvement. |